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Establishment of a Representative Office of a Singaporean Company in Vietnam
When investing in Vietnam, many investors from Singapore have established branches and representative offices of Singaporean enterprises in Vietnam. So, what are the documents and procedures for setting up a representative office of a Singaporean company in Vietnam? Let’s explore this with Siglaw in this article.
What is a representative office of a Singaporean- funded company ?
The representative office of a Singaporean company is a dependent unit of the Singaporean company in Vietnam, aimed at supporting the company. This representative office is typically used to carry out business activities, marketing, or project management in the country or region.
According to Clause 2, Article 44 of the 2020 Enterprise Law of Vietnam, a representative office is a form of dependent unit of an enterprise, tasked with representing the interests of the enterprise and protecting those interests. The representative office does not perform the business functions of the enterprise.
The representative office of a Singaporean company must often comply with the laws and regulations of Vietnam. It may have specific commercial objectives, such as marketing products or services, seeking investment opportunities, or managing business projects.
This representative office is typically established as part of the expansion or globalization strategy of the Singaporean company to leverage international market opportunities or to promote trade and investment relations between Singapore and Vietnam.
Documents for Establishing a Representative Office of a Singaporean Company
To prepare a set of documents for establishing a representative office of a Singaporean company is relatively straightforward. The required documents are similar to those for establishing a representative office of a Vietnamese company:
- A sample notice of establishment of a representative office signed by the legal representative of the Singaporean company;
- Depending on the type of the Singaporean company, the following internal documents must be submitted along with the application:
- For a One Member Limited Liability Company with Singaporean capital: A decision from the owner regarding the establishment of the representative office.
- For a Partnership Company or a Limited Liability Company with two or more members with Singaporean capital: A resolution/decision and a copy of the minutes of the meeting of the Members’ Council regarding the establishment of the representative office.
- For a Joint Stock Company: A resolution/decision from the General Meeting of Shareholders and a copy of the minutes of the General Meeting of Shareholders regarding the establishment of the representative office.
- A copy of the legal documents of the individual (ID card/Passport) for the head of the representative office.
- A power of attorney in case the Singaporean company utilizes the services provided by Siglaw.
Refer to: Establishing a Branch of a Singaporean Company in Vietnam.
Procedure for Establishing a Representative Office of a Singaporean Company in Vietnam
Step 1: Prepare complete documents as mentioned above.
Step 2: Relevant individuals in the document package sign in the designated signature section.
Step 3: The company submits the application online via the National Business Registration Portal: https://dangkykinhdoanh.gov.vn/vn/Pages/Trangchu.aspx.
Step 4: Receive results: The processing time to issue the Certificate of Registration for the operation of the representative office of the Singaporean company in Vietnam will be approximately 03 working days from the date of receipt of the valid application.
Consulting Service for Establishing a Representative Office of a Singaporean Company in Vietnam
The consulting and support service for establishing a representative office of a Singaporean company in Vietnam combines professionalism and experience in the legal field, helping clients to efficiently and swiftly navigate the process of setting up a representative office in Vietnam. For detailed advice, please contact Siglaw Law Firm to receive dedicated guidance from a team of experienced lawyers and experts in establishing Foreign Direct Investment (FDI) companies, including setting up representative offices of Singaporean companies in Vietnam.
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