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FINES 3 ADMINISTRATIVE VIOLATIONS OF ACCOUNTING BOOKS
Accounting books represent more than just numbers and letters; they serve as precise records of a business’s operations and financial standing. Maintaining accurate accounting records is not only a legal requirement but also an opportunity to cultivate trust and reputation among partners and stakeholders. However, businesses that disregard regulations and rules concerning accounting books not only incur financial penalties but also risk damaging their market reputation and trust. Below, Siglaw aims to outline the legal regulations regarding penalties for administrative violations in accounting books, enabling businesses to gain a thorough understanding and exercise caution in their accounting practices.
Latest fines for administrative violations in accounting books in 2024
Based on Article 9 of Decree 41/2018/ND-CP regulating penalties for administrative violations in the field of accounting, the level of penalties for violations of regulations on accounting books can be from 1,000. 000 VND to 30,000,000 VND depending on each specific violation as follows:
Fine from 1,000,000 VND – 2,000,000 VND
Behaviors such as:
+ Making accounting books without clearly stating the name of the accounting unit; name, number, date, month, year of making the book; date, month, year of book closing; lack of signatures of the book preparer, chief accountant and legal representative of the accounting unit; no page numbering; Do not stamp between pages of accounting books on paper;
+ Accounting books are not written with pen and ink (except in cases where the unit chooses to record accounting books by electronic means), written in addition to the top or bottom, written on top of each other, and recorded with line spacing; Do not cross out unrecorded pages; Do not add total data when recording the end of the book page, do not transfer the total data of the previous book page to the beginning of the next book page;
+ Not binding into a separate book for each accounting period or not having full signatures and stamps as prescribed after printing on paper (except for books that are not required to be printed according to regulations in cases where the unit chooses to store accounting books on electronic media);
+ The accounting book template does not have all the main contents as prescribed.
Fine from 3,000,000 VND – 5,000,000 VND
For the following violations:
- Accounting books are not fully recorded according to the main contents as prescribed;
- Correcting errors in accounting books not following the prescribed method;
- Do not print accounting books on paper after closing them on electronic media for accounting books that must be printed on paper according to regulations.
The fine will increase to 5,000,000 VND – 10,000,000 VND
For the following violations:
- Failure to open accounting books at the beginning of the annual accounting period or from the date of establishment of the accounting unit;
- There are no accounting documents proving that the information and data recorded in the accounting books or the data in the accounting books do not match the accounting documents;
- The information and data recorded in the accounting books of the year of implementation do not continue the information and data recorded in the accounting books of the immediately preceding year or the accounting books are recorded intermittently from the time the books are opened to the time they are closed;
- Do not close accounting books in cases where the law requires closing accounting books.
Fine from 20.000.000 – 30.000.000 VND
- Cancellation before due date or intentional damage to accounting books;
- Leave out of the accounting books assets and liabilities of the unit or related to the unit but not to the extent of being prosecuted for criminal liability.
In addition to the administrative fines mentioned above, violations of accounting books can also be subject to remedial measures such as: adding incomplete elements to accounting books. ; Force the correction of accounting books to be true to reality in cases where there are no accounting documents proving the information and data in the accounting books or the data in the accounting books do not match the accounting documents; Force correction of accounting books to match reality in case the information and data recorded in the accounting book of the year of implementation do not succeed the information and data recorded in the accounting book of the immediately preceding year; forced restoration of accounting books; Force addition to accounting books for acts that leave assets and liabilities of the unit outside the accounting books or are related to the unit violating regulations.
In general, fines for administrative violations in accounting books are not only a financial measure but also to promote responsibility and transparency in corporate financial management. Maintaining proper accounting records is not only a legal obligation but also an important information strategy to build trust from customers, partners, and company members. Fines for administrative violations in accounting books are not only a business issue but also an important factor contributing to the transparency and stability of the financial system.
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